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Minutes July 2015

 

Minutes of Meeting of the Dunnet & Canisbay Community Council held in Freswick Hall, Freswick, On the 22nd July 2015 at 7.30 p.m.

 

Those Present:           Chris Hobson, Vice-Chairman

                                    Ann Shearer

                                    Barbara Hiddleston, Secretary

                                    Eric Green

                                    Bill Mowat

Apologies:      Apologies were received from John Green, Cllr. Gillian Coghill , and Acting Sergeant Deborah Simpson.

 There were 5 members of the public in attendance

1.1.      As there were no corrections, Eric Green proposed the Minutes of previous meeting held on the 17th June 2015 be accepted, which was seconded by Ann Shearer.

 2.        Matters Arising.

2.1.1    Condition of the roads. This matter was drawn to the attention of the Committee by a member of the public present. In particular, the state of the local roads that had  been recently re-tarred and chipped. There had been no preparation in fixing the defects, the potholes had had just been tarred and not filled in and the culverts not marked out. It was felt that the job was a complete waste of money, which was also agreed by those present. It was also noted that the road works at Keiss seemed to have been abandoned in the middle of the work.

2.1.2.   Eric Green agreed he would write a letter of complaint with photographs to Stuart Black. 

2.1.3.   As there had been no acknowledgement of the letter sent to Ian Moncrieff, Tecs  Service, about the Site Lines in Dunnet, the Secretary agreed she would send a reminder.                                                                                                                

2.2       Proposed Improvements due at Dunnet Bay and on Dunnet Head.  Tenders were due to be awarded by the end of July, construction due to begin at the end of August and      completed by October.  Progress will be noted with interest.

2.3       John O’Groats and Natural Retreats plans for the Car Park.  Bill Mowat had sent a letter to Cllr. Coghill regarding this matter, which he had circulated to the Members.

3.         Chairman’s Report.  There was no Chairman’s Report

4.         Treasurer’s Report.

4.1       The balance stood at £2,644.  The cost of the 1st instalment from the Cares funding had been paid out to Sandy Anderson for his Stroupster Windfarm Community Fund Development Plan.

4.2       The Ward Manager had written to the Treasurer informing him that our Community Council had been granted £1,280.83.  This would be paid out as soon as a recent certified financial report had been submitted, which was in hand.       

4.3       The Village Officers Fund has been set at £980 for each Community Council as previously reported.

4.4       Letters to the Village Hall Committees was in hand.

4.5.      £20 levy had been paid to the Association of Community Councillor

4.6.1    The Secretary had contacted the Vice-Chair of CAT, Islay MacLeod, who had organised the grass cutting at Nybster Broch. The quote she obtained was £250 for three cuttings.  £100 for the 1st cut, £75 for the next two.  Barbara Hiddleston put forward this proposal which was unanimously agreed.

4.6.2.   Bill Mowat pointed out that this Broch site at Nybster is iconic as it appears on the front cover of the first and only book on Caithness Archaeology which is due to be launched on Thursday 30th July at Castletown Heritage Centre so it was important that its appearance matched its photograph that appears on the front cover of this book.

4.6.3    It was also agreed that as the total sum was way beyond the allowance given for grass cutting from the Village Officer’s Fund to each Village Hall, and the Broch is in the area of St. Claire Village Hall at Aukengill, it was agreed the cost would be taken from the main funding.

4.6.4    The Secretary agreed to inform CAT of this decision.                                          

4.6.      Canisbay Primary School Parent Council Request. This had been duly paid.        

5.         Secretary’s Report.

5.1.      Cares Grant. This Secretary informed those present that she had signed the Cares form allowing Sandy Anderson to be paid his next instalment.  The money would be sent to the Treasurer who then would pay it out.                          

6.         Planning – Weekly Report.   These had been noted.

7.         AOB.

7.1.      Stroupster Windfarm Community Fund Panel.

7.1.1.   A meeting had taken place of some of the members of the newly appointed panel for the Stroupster Windfarm Community Fund Panel which had proved most useful. This was under the auspices of Eilidh Gunn of Foundation Scotland. It provides guidelines for both the Panel and the Community on what principles the money can be applied for and used.

7.1.2.   The Draft Community Fund Development Plan had been completed and circulated. One of the decisions made at this meeting was that the Plan should be put onto our website for dissemination and discussion by the public of Dunnet & Canisbay Community.

7.1.3.   This Plan had been sent in pdf form which had proved difficult to put onto our Dunnet Canisbay Community Council Website. A request had been sent to Sandy Anderson for one in Word Format and we await a response.  In the meantime, a word format may also be gratefully acquired from elsewhere.

7.1.4.   Once comments had been received from the public, then the Plan can be adopted by the Community Council as they commissioned the report.  But it is most important that the public of Dunnet & Canisbay Community do take an interest as it is their money to benefit their Community.

7.2.1    BT Broadband.  Eric Green reported that as absolutely nothing will be done in the future to upgrade Broadband for John O’Groats and its environs. He will continue to pursue this matter.

7.2.2    During the discussion that followed it appeared the Dunbeath Community Council had found another way to get broadband, The Secretary agreed to contact their Chairman regarding this matter.                                                                              

8.         Date of Next Meeting.  The next meeting will be held on Wednesday 23rd September 2015 at Canisbay Village Hall at 7.30 p.m.                             

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